Privacy Policy

1. Introduction

AsBuilt is a Chrome browser extension that helps construction professionals automate form submissions and field workflows. In providing these Services, we necessarily process certain information about you and your work. We take that responsibility seriously and have designed our data practices to collect only what we need, use it only for the purposes described here, and protect it with appropriate safeguards.

This policy applies to all users of the Services, including visitors to our website, registered account holders, and users of the AsBuilt Chrome Extension.

2. Information We Collect

We collect information in the following categories:

2.1 Information You Provide Directly

• Account Information: When you create an account, we collect your first and last name, email address, phone number, company name, and job title.
• Payment Information: If you subscribe to a paid plan, payment details are collected and processed by our third-party payment processor. We do not store your full payment card information.
• Communications: If you contact us via email or our contact form, we collect the contents of those communications.
• Workflow Templates: If you save a workflow template, we store the field mappings and configuration data you provide.

2.2 Information Collected Automatically

• Usage Data: We collect information about how you interact with the Services, including pages visited, features used, timestamps, and session duration.
• Device Information: We collect browser type and version, operating system, and general geographic location (country/city level based on IP address).
• Log Data: Our servers automatically record certain information including IP address, browser type, referring URLs, and error logs.

2.3 Form Data Processed by the Extension

The AsBuilt Chrome Extension reads and interacts with web-based forms in your browser to perform automation. This form data is processed locally in your browser and transmitted to our servers only to the extent necessary to complete the requested automation. We do not store form data beyond the active session unless you have explicitly saved it as a workflow template.

3. How We Use Your Information

We use the information we collect to:

• Provide, operate, and maintain the Services;
• Create and manage your account;
• Process transactions and send related billing information;
• Respond to your inquiries and provide customer support;
• Send administrative communications including updates, security alerts, and policy changes;
• Send marketing communications (only where you have consented, and you may opt out at any time);
• Monitor and analyze usage trends to improve the Services;
• Detect, investigate, and prevent fraudulent or unauthorized activity;
• Comply with our legal obligations.

We do not use your data to train artificial intelligence or machine learning models without your explicit consent.

4. How We Share Your Information

We do not sell your personal information. We may share your information in the following limited circumstances:

• Service Providers: We share information with trusted third-party vendors who assist us in operating the Services (e.g., cloud hosting, payment processing, analytics, email delivery). These providers are contractually obligated to use your information only to perform services on our behalf.
• Business Transfers: If we are involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction. We will notify you of any such change in ownership.
• Legal Requirements: We may disclose your information where required by law, subpoena, court order, or governmental authority, or where we believe disclosure is necessary to protect our rights, your safety, or the safety of others.
• With Your Consent: We may share your information for any other purpose with your explicit consent.

5. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to collect and use information about you and your interaction with the Services. Cookies are small data files stored on your device by your browser.

We use the following types of cookies:

• Strictly Necessary: Required for the Services to function (e.g., authentication tokens, session management).
• Analytics: Help us understand how users interact with the Services so we can improve them.
• Preferences: Remember your settings and preferences.

You can control cookies through your browser settings. Note that disabling certain cookies may affect the functionality of the Services.

6. Data Retention

We retain your personal information for as long as necessary to provide the Services and fulfill the purposes described in this policy, unless a longer retention period is required or permitted by law.

Specifically:

• Account information is retained for the duration of your account and deleted within 90 days of account closure upon request;
• Transactional records are retained for 7 years for tax and accounting purposes;
• Anonymized usage analytics may be retained indefinitely;
• Ephemeral form data processed by the Extension is not retained beyond the active automation session.

7. Your Privacy Rights

Depending on your jurisdiction, you may have the following rights with respect to your personal information:

• Access: The right to request a copy of the personal information we hold about you.
• Correction: The right to request that we correct inaccurate or incomplete information.
• Deletion: The right to request that we delete your personal information, subject to certain legal exceptions.
• Portability: The right to receive your data in a structured, machine-readable format.
• Opt-Out of Marketing: The right to opt out of marketing communications at any time by clicking “unsubscribe” in any email or contacting us directly.
• California Residents (CCPA): You have the right to know, delete, and opt out of the sale of personal information. We do not sell personal information.
• EEA/UK Residents (GDPR): You have additional rights including the right to object to processing and the right to lodge a complaint with your local supervisory authority.

To exercise any of these rights, please contact us at privacy@asbuilt.tech. We will respond to verifiable requests within 30 days.

8. Children's Privacy

The Services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If you believe we have inadvertently collected information from a child under 18, please contact us immediately at privacy@asbuilt.tech and we will promptly delete that information.

9. International Data Transfers

AsBuilt Tech, Inc. is based in the United States. If you access the Services from outside the United States, your information will be transferred to and processed in the United States, where data protection laws may differ from those in your country.

Where required by applicable law (such as GDPR), we rely on appropriate safeguards for international data transfers, including Standard Contractual Clauses approved by the European Commission, or other legally recognized transfer mechanisms.

10. Security

We implement commercially reasonable technical and organizational measures to protect your personal information against unauthorized access, loss, destruction, or alteration. These measures include encryption of data in transit (TLS) and at rest, access controls, and regular security reviews.

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security. You are responsible for maintaining the confidentiality of your account credentials.

11. Third-Party Links

The Services may contain links to third-party websites or integrations with third-party platforms (such as Procore, Autodesk, Fieldwire, and others). This Privacy Policy does not apply to those third-party services. We encourage you to review the privacy policies of any third-party services you access through the Services. We are not responsible for the privacy practices of third parties.

12. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will revise the “Effective Date” at the top of this page and, where changes are material, notify you by email or through a notice in the Services. We encourage you to review this policy periodically to stay informed about how we protect your information.

Your continued use of the Services after any changes constitutes your acceptance of the updated Privacy Policy.

13. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact our Privacy team: